Invitation

You are invited to participate in the [Meeting Name] as a sponsor and/or exhibitor.

The meeting is the premier event for the [Sector Name] in Australia and the Asia Pacific region.

Outline:

  • Background of the organisation and it’s objectives
  • History of the meeting
  • Number of delegates expected
  • Background of delegates
  • Meeting theme

Support of the meeting and exhibition will provide your organisation with a number of key benefits.

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Networking opportunities during the meeting to promote your organisation’s products and services directly to key decision makers.
  • Your organisation will be perceived to be a keen and vital supporter of [Sector Name] in Australia, New Zealand and the Asia Pacific region.
  • Supporters of the meeting will consolidate existing industry relationships and develop new ones.

Conference Manager

Please contact Ben Thiessen at Conference Design to discuss supporting the Meeting.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the meeting.

Please contact [conference manager] at Conference Design Pty Ltd to discuss sponsorship and exhibition opportunities.

Please click on the packages below to see the inclusions.

All costs are in Australian Dollars and include GST.

Meeting Partner - $25,000 (incl GST)

Becoming a Meeting Partner gives your organisation the opportunity to develop an on-going relationship with the meeting delegates and [Association Name] members. The package is designed to give organisations a strong presence at the meeting and continue the relationship between meetings.

Benefits:

  • Logo and acknowledgement as a  Meeting Partner on all meeting materials including print, PDFs and broadcast emails.
  • Four banners displayed during the meeting: two in the plenary hall and two in the catering area.
  • Four full registrations including social functions.
  • Two exhibition booths in a preferred position (subject to the date of booking).
  • Access to a 20-seat meeting room on one afternoon for client meetings or private presentations.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • Two PDF e-satchel inserts.
  • Delegate list.
  • Logo & hyperlink displayed on the Association website.
  • Acknowledgement as a Meeting Partner in the Association newsletter (subject to the date of booking).
  • Half page advertisement in the Association newsletter (subject to the date of booking).
  • Two x association memberships.
  • Opportunity to distribute one gift at registration.

Gold Sponsor - AUD$25,000 (incl GST)

Gold sponsorship allows you to value-add your exhibition at the meeting by accruing a range of branding and advertising benefits.

Benefits

  • Logo and acknowledgement as a Gold Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Verbal acknowledgement as a Gold Sponsor in the opening session.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • Two PDF eSatchel inserts.
  • One video eSatchel insert.
  • One exhibition booth.
  • Four full registrations, including social functions.
  • Logo displayed on an individual sponsor slide in the plenary hall.
  • Two pull-up banners in the catering area for the duration of the meeting.
  • Delegate list.

Plus, choose one of:

  • Name Badges Sponsor.
  • Tote Bags / Satchels Sponsor.
  • Pocket Program Sponsor.
  • Keynote Speaker Sponsor.
  • Session Sponsor.
  • Poster Session Sponsor.

Silver Sponsor - AUD$15,000 (incl GST)

Silver sponsorship enables your organisation to show its support for [Association Name].

Benefits

  • Logo and acknowledgement as a Silver Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Verbal acknowledgement as a Silver Sponsor in the opening session.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • One PDF eSatchel insert.
  • Two full registrations, including social functions.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • One pull-up banner in the catering area for the duration of the meeting.
  • Delegate List.

Plus, choose one of

  • Keynote Speaker Sponsor.
  • Session Sponsor.
  • Poster Session Sponsor.

Dinner Sponsor - $10,000 (incl GST)

The Dinner is always the highlight of the meeting. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address delegates.

Benefits

  • Logo and acknowledgement as Dinner Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Verbal acknowledgement as Dinner Sponsor during the dinner.
  • Opportunity to address delegates during the dinner (5 minutes).
  • Two pull-up banners displayed in prominent locations during the Dinner.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • One pass to the meeting VIP function.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the Dinner.
  • Four complimentary tickets to the Dinner.

Cafe Sponsor - $10,000 (incl GST)

This opportunity allows you to sponsor an area within the catering area for delegates to have informal conversations between sessions and meetings.

The cafe will have a barista serving coffee, hot chocolate and tea from morning tea to afternoon tea each day of the meeting. The cafe includes a barista, four tables and chairs, assorted ottomans and up to 300 coffees per day. Power will be available if the sponsor wants to provide a display screen.

Benefits

  • Logo and acknowledgement as Cafe Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Four pull-up banners (up to 1m wide) in the Cafe.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • One pass to the meeting VIP function.
  • Logo displayed on a joint sponsors slide in the plenary hall.

Internet Cafe Sponsor - $8,000 (incl GST)

The internet cafe will have a barista serving espresso coffee.

Benefits

  • Fully equipped internet cafe co-joined with your booth.
  • One pull-up banner displayed in the internet cafe area.
  • Two internet terminals with the home page set to your website.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • Delegate list.

Bronze Sponsor - $7,500 (incl GST)

Bronze sponsorship enables your organisation to show its support for [Association Name].

Benefits

  • Logo and acknowledgement as a Bronze Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Verbal acknowledgement as a Bronze Sponsor in the opening session.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • One PDF eSatchel insert.
  • One full registration, including social functions.
  • Acknowledgement as a Bronze Sponsor on a joint sponsors slide in the plenary hall.

Recharge Station Sponsor - $7,500 (incl GST)

We are increasingly reliant upon our mobile devices to stay connected when away from our offices – a meeting is the last place you want to run out of battery life. What could be more practical than sponsoring a phone charging station with your branding prominently displayed? Delegates can either charge their device at the recharge station or take the mobile power banks with them. Up to 16 devices can be charged at one time.

Benefits

  • Logo and acknowledgement as a Recharge Station Sponsor on all meeting material including print, PDFs and broadcast emails.
  • Signage on the recharge stations at the meeting.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • One pass to the meeting VIP function.
  • Logo displayed on a joint sponsors slide in the plenary hall.

Satchel Sponsor - $6,600 (incl GST)

Each participant will receive a high quality satchel (or compendium) printed with your logo. Your logo is guaranteed to be seen every day during the meeting. The satchel will be selected to ensure delegates keep using it after the meeting. 

Benefits

  • Logo and acknowledgement as Satchel Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Logo printed on each delegate satchel.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • Two satchel inserts.

Keynote Speaker Sponsor - $6,500 (incl GST)

Multiple Available for Gold & Silver Sponsors

As a Keynote Speaker Sponsor your organisation will be exposed to a large captive audience who will associate your organisation with a world leader in your field. A range of international and national keynote speakers will be invited to present at the meeting.

This opportunity is subject to the approval of the speaker and the committee.

Benefits

  • Logo and acknowledgement as supporting the attendance of the speaker on all meeting materials including print, PDFs and broadcast emails.
  • Logo & hyperlink displayed with the speaker on the meeting website.
  • Logo displayed with the speaker on the on-line program.
  • Verbal acknowledgement as Speaker Sponsor at the commencement their presentation.
  • Logo printed with the speaker in the pocket program.
  • Logo & hyperlink displayed with the speaker in the meeting App.
  • Logo displayed on a slide before & after the speakers presentation.
  • One pull-up banner in the plenary hall during the presentation.

Meeting Session/Speaker Sponsor - $5,500 (incl GST)

This is a prestigious branding opportunity to be associated with a leader in your field. A range of international and national speakers will be invited to present at the meeting; please check the website for confirmed speaker and session details.

Benefits

  • Logo & hyperlink displayed with the session or speaker on the meeting website.
  • Logo displayed with the session or speaker on the on-line program.
  • Verbal acknowledgement as Speaker Sponsor or Session Sponsor at the commencement the relevant session.
  • Logo printed with the session or speaker in the pocket program.
  • Logo & hyperlink displayed with the session or speaker in the meeting App.
  • Logo displayed on a slide during the session.
  • One pull-up banner in the room during the session.

Tote Bag Sponsor - $4,500 (incl GST)

Each participant will receive a tote bag printed with your logo. The tote bag is designed to ensure delegates keep using it after the meeting.

Benefits

  • Logo and acknowledgement as Tote Bag Sponsor on all meeting materials including print, PDFs and broadcast emails.
  • Logo printed on each tote bag.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.

Welcome Reception Sponsor - $4,500 (incl GST)

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the meeting. This is also one of only two opportunities to address delegates at the conference.

Benefits

  • Logo and acknowledgement as Welcome Reception Sponsor on all meeting material including print, PDFs and broadcast emails.
  • Verbal acknowledgement as Welcome Reception Sponsor during the Welcome Reception.
  • Opportunity to address delegates during the Welcome Reception (5 minutes).
  • One pull-up banner displayed in a prominent location during the Welcome Reception.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the Welcome Reception.
  • Four complimentary tickets to the Welcome Reception.

Meeting Website Sponsor - $4,000 (incl GST)

The meeting website is the main information source for delegates in the lead-up to the meeting. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time.

Benefits

  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • Delegate list.

Pre-meeting Email Marketing Campaign - $4,000 (incl GST)

Your logo and web address will be included in all pre-meeting email marketing. A meeting update will be emailed to potential delegates approximately every month. This is the ideal opportunity to build your brand with delegates before they arrive at the meeting.

Benefits

  • Logo & hyperlink on all meeting broadcast emails.*
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.
  • Two satchel inserts.

* Note, other high level sponsors will also be acknowledged on broadcast emails.

Pocket Program Sponsor - $3,500 (incl GST)

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the pocket program when they register at the conference.

Benefits:

  • Logo and acknowledgement as Pocket Program Sponsor on all meeting material including print, PDFs and broadcast emails.
  • Logo on the front cover of the pocket program*.
  • Advertisement on the back cover of the pocket program (A6).
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.

* Note, other high level sponsors will also be acknowledged on the front cover.

Name Badge Sponsor - $2,500 (incl GST)

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the meeting.

Benefits

  • Logo and acknowledgement as Name Badge Sponsor on all meeting material including print, PDFs and broadcast emails.
  • Logo printed on each delegate name badge.
  • Logo & hyperlink on the meeting website.
  • Profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • Profile on the meeting App.
  • Logo in the pocket program.

Exhibition Hall Floor Stickers - $2,500 (incl GST)

Attendees will be led right to your booth by these A3 sized graphic floor stickers that are printed with your organisation’s name, logo and booth number. Available in any shape you choose – footprints, ovals, etc., they will be placed at the entrance to the exhibit hall and lead to your booth. Approximately 25 stickers will be printed.

Benefits

  • Name, logo and booth number printed on each floor sticker.

Meeting Day Catering Sponsor - $2,000 (incl GST)

Day catering sponsors will be acknowledged in the pocket program, on-line program and with A4 signs on the buffet tables.

Benefits

  • Logo & hyperlink displayed with the catering break on the on-line program.
  • Logo on A4 signage displayed on catering station.
  • Logo printed in the pocket program next to the day’s catering.

Advertised Session/Breakfast Session Sponsor - $1,000 (incl GST)

This package is an opportunity for your company to host a breakfast session with a speaker of your choice. The sponsor is responsible for the speaker’s costs, catering costs and taking bookings. The committee will supply a room at the meeting venue and will promote the session with a description on the web site, in the meeting App and in the pocket program.

Benefits

  • Logo, hyperlink & session description on the meeting website.
  • Logo, hyperlink & session description on the meeting App.
  • Logo & session description in the pocket program.
  • Opportunity to address guests during the session (5 minutes).
  • One pull-up banner displayed in a prominent location during the session.
  • One promotional item distributed at the session (supplied by the sponsor).

Passport Prizes - From $200

Delegates will be given an exhibition passport when registering and must visit all exhibitors, who will stamp their cards. Winners of the donated prizes and a free registration for the next conference will be drawn in the closing session from the completed passports. Winners must be present to win a prize. Passport prizes will be advertised on the website and in the exhibition passport.

Requirements

  • A gift or gift certificate valued at $200 or more.

Conference Pads & Pens - POA

This is a great opportunity to have each delegate using your branded pads and pens to make notes during the sessions.

Requirements

  • Supply approximately [Delegate Number] branded pads and pens.

Advertising Opportunities - Various

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure, promote your exhibition stand location and keep your name in front of delegates during the conference.

Opportunities

  • Pocket program (A6 page) $500
  • Satchel inserts (up to A4 size brochure) – $1,200
  • Signage at the conference (standard pop-up banner) – $600
  • Web ad with hotlink (150×150 tile) – $500

Exhibition Sites - $2,500 (incl GST)


The exhibition will run for the duration of the meeting with morning tea, afternoon tea and lunch served in the exhibition area. The welcome reception will also be held in the exhibition area.

Each exhibition site includes:

  • Area measuring 3-metres wide x 2-metres deep.
  • Booth structure with side walls and back wall.
  • Header board with your company name.
  • Trestle table with table cloth.
  • Two chairs.
  • Two spotlights.
  • One 4 amp power outlet.
  • Organisation listed on the meeting website.
  • Logo & hyperlink on the meeting website.
  • 50-word profile on the meeting website.
  • Logo & hyperlink on the meeting App.
  • 50-word profile on the meeting App.
  • Logo in the pocket program.
  • Two registrations including the social functions.
  • Delegate list.